2 October 2006

Back in Amsterdam sorting emails, photos and post

Of course, one of the first things we’ve done - after returning from 6 weeks of vacation and location scouting - is try and get through the emails and to organize some of the photos we shot over these past 6 weeks.

This means sorting and processing and converting all digital photos we shot in RAW to .jpeg format. This is fun, even though it’s time consuming. It’s also a nice distraction from hours of sorting and deleting thousands of emails that have piled up during that time. The snail mail post is no longer a problem - we had that sorted within an hour.

image courtesy of www.visibleoffice.com
I’ve realized that it is no longer possible to even sort through thousands of emails. It simply requires too much time - time we just do not have. I’ve tried to just scan through over 3000 emails (not spam) for important client or personal emails and then dump the rest. This alone cost me 3 days - and I’m still working through reading all the attachments. All those under the heading of “thought this would interest you” have met the trash even before opening them. Unfortunately, this process has caused some problems - lost documents.

It has also made me rethink how I communicate with others - and to limit attachments to only extremely important or relevant content that would contribute to the knowledge or processes around a project.

What is the solution to this massive overflow of emails? How can we successfully manage so many email communications? Why is it so difficult to move the communication process into forum discussions on our regular networking platforms? Do you have a method that seems to work?

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